Victorian Club Permit Scheme
The Club Permit / Club Rego scheme allows you to register a classic mortorcycle or classic car 25 years or older for 45 or 90 days per year
Saving huge amounts on full registration fees and helping you get your classic car or classic motorcycle on the road.
To obtain a club permit is a simple process and we’ll help you out as much as you need.
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Step 1. Join Machine Social
To be eligible to get a club permit you must be a financial member of a VicRoads approved vehicle club or association, such as Machine Social Inc.
Step 2: Check vehicle eligibility
Your vehicle needs to be at least 25 years old to be eligible for Club Rego.
To work out your vehicles manufacture date:
- If your car or bike has an Australian Compliance plate, the date that is stamped on your plate is the date of manufacture.
- If your car or bike has an import compliance plate or does not have a compliance plate, the manufacture date will be stamped on the manufacturers build plate, chassis or VIN number or you will need documented evidence from the manufacturer.
- If your car or bike doesn’t have any of the above, VicRoads will determine the date based on information sourced on their rego database, historical date or from an in house expert.
A club permit cannot be issued to:
- a currently registered vehicle
- a vehicle that is recorded on the Victorian or an interstate Written-off Vehicles Register as a statutory write-off
- a vehicle that has a sheriff’s office or hoon sanction
- a vehicle that is recorded as stolen.
VicRoads may refuse to issue a club permit:
- if it is not satisfied that the vehicle is safe to use on a road or road related area or
- if a current club permit already exists for the same vehicle.
Step 3: Fill out your paperwork
After joining the club and getting your roadworthy certificate, you’ll need to fill out the following forms:
- Vehicle Eligibility and Standards Declaration for Club Permit Vehicles [Click to download]
- Club Permit Application [Click to download]
You must fill out and sign both forms and they must also be signed by an authorised Machine Social representative.
The Club Permit Application must be signed and dated within 30 days of the Vehicle Eligibility and Standards Declaration otherwise VicRoads will reject the form and new application will be needed.
Step 4: Book an Inspection
Once you have filled out the required forms you’ll need to arrange a time to visit Machine Social for a vehicle Inspection and to get your paperwork signed.
Your RWC must be present and valid in order for forms to be signed.
IMPORTANT: We are not currently taking new members or bookings for inspections (updated 30 March 23)
Step 5: Head to VicRoads
VicRoads do not need to see the vehicle, and you do not need to make an appointment.
Make sure you have the following documents:
- Evidence of Identity, eg Drivers Licence.
- Your completed and signed Club Permit Application form
- Your completed and signed Vehicle Eligibility and Standards Declaration form
- A current Roadworthy Certificate
- A original VASS Certificate if applicable
Please note that these documents must be originals, not photocopies or faxes etc.
Club Registration / Red Plate Fees are as follows and payable over the counter at VicRoads. You will receive your plates, log book and club permit certificate then and there.
90 Days – $153.90
45 Days – $79.60
45 Days (second) – $76.50
Transfer a from another club
If you wish to transfer your club permit vehicle(s) to Machine Social from another club you must provide to Vic Roads:
- A signed letter from you (the club permit holder), advising of the change and list any club permit vehicles that you want to link to the new club.
- A Vehicle Eligibility and Standards Declaration for each vehicle.
- A letter from the Club President, Treasurer, Secretary or Permit Scheme Officer at the new club confirming that the applicant is a current member.
- RWC is NOT required just the above items.
We’ll also need an initial inspection to take a few pics for record.
Club Permit Renewals
VicRoads will mail your club permit renewal notice to you five to six weeks before expiry. The renewal notice will be for your existing period of use (45 or 90 days).
To renew your permit, make sure your Machine Social Membership is update, then;
- Organise for your renewal notice to be signed by an authorised officer of Machine Social to declare that you are a current member of that particular club/association.
- If you’re unable to organise for your renewal notice to be signed by an authorised officer, you can request a Club permit endorsement form [PDF 55 Kb] form be completed, signed by an authorised officer and sent/emailed to you instead.
- Sign your club permit renewal notice (you must be the permit holder).
- Submit your renewal (and signed Club permit endorsement form [PDF 55 Kb] if required) and pay the renewal fee:
- Online via your myVicRoads account
- Visiting any VicRoads Customer Service Centre
- Mailing the renewal with a cheque or money order to:
VicRoads
GPO Box 1644
MELBOURNE VIC 3001
A club permit will be cancelled if not renewed within 90 days of the expiry date.
Extend a club permit
If you purchase a 45 day permit, but later on decide that you want to use the vehicle more, you can purchase a second 45 day permit within a 12 month period.
To purchase a second 45 day permit:
Contact VicRoads on 13 11 71 or attend a VicRoads Customer Service Centre.
Organise for your second permit to be signed by an authorised officer of your vehicle club/association to declare that you are a current member of that particular club/association. Submit your second 45 day permit and pay the club permit fee by:
- Visiting any VicRoads Customer Service Centre
- Mailing the renewal with a cheque or money order to:
VicRoads
GPO Box 1644
MELBOURNE VIC 3001
Club permit holders will not be able to get a permit to drive their vehicle for more than 90 days in each 12 month period.
After payment has been processed, attach the club permit certificate stamped by us to the nominated page in the club permit log book.
Frequently Asked Questions
What is online club permit renewal?
Online club permit renewal is a service that allows applicants to renew their club permit via their myVicroads account. The applicant can upload the completed and signed renewal form (or renewal form and club endorsement form) and make the payment.
This new online service removes the need for club permit holders to visit a VicRoads Customer Service Centre or use mail to renew a club permit.
How can I use this service?
This service is now available through your myVicroads accountt. Club Permit vehicles will appear in the myVicRoads account of the permit holder and the renewal can be transacted using the online process.
What should I do if I don’t see my club permit vehicle in the myVicRoads account?
If you can’t see your club permit vehicle(s) in your myVicRoads account, you’ll need to link your club permit vehicle(s) to your account. You can link your club permit vehicle from within your myVicRoads account or over the phone.
From your myVicRoads account
- Click on the link displayed under your vehicle registration table.
- Complete the Club permit missing application web form with information about your club permit and vehicle details accurately. (This ensures the appropriate vehicle is identified and helps to avoid delays in processing).
- Submit the completed form.
By Phone
If you don’t have a myVicRoads account, please call us on 13 11 71 to have your club permit vehicle linked to your account.
How can I get a myVicroads account?
If you don’t have a myVicRoads account setup, go to signup for a myVicRoads account.
How do I apply for my renewal if I cannot do so online?
You can still process your renewal:
- In person at a VicRoads Customer Service Centre. (However, please be aware some of the services at the Customer Service Centres may be disrupted during the COVID-19 pandemic)
- Mail the club permit renewal form with a cheque or money order to:
VicRoads
GPO Box 1644
MELBOURNE VIC 3001
Are there any changes to the requirements to renew a Club permit?
No, the requirements associated with renewing a club permit remain the same. The renewal must be signed by the club permit holder and an authorised officer of the club/association to confirm that the permit holder is a current member of that club or association.
Note: Alternatively, the authorised officer can sign a Club permit endorsement form [PDF 55 Kb]instead of a renewal form to approve the renewal request which must be uploaded/forwarded by the permit holder along with their signed renewal form. This form has been developed specifically to assist clubs endorse a renewal request with minimal to zero contact. Go to What is a Club Endorsement Form for more information.
Can I make a request for a change in the period of use of my club permit using the online renewal process?
No. If you wish to change the period of use from 45 days to 90 days or 90 days to 45 days, the renewal cannot be processed online.
You can:
- Contact VicRoads on 13 11 71.
- Visit a VicRoads Customer Service Centre (However, please be aware some of the services at the Customer Service Centres may be disrupted during the COVID-19 pandemic.)
Will my permit be valid without a VicRoads stamp when I pay online?
When a Club Permit is renewed online, the renewal receipt is sent via email as a pdf. This receipt is the validation, rather than the VicRoads stamp.
Should I print my receipt, or can I use a digital receipt?
Will my Log book be valid without a validated sticker?
Can I use the club permit vehicle as soon as I pay online?
How long does it take to process the renewal application?
How will I know that my application has been processed and I can use my club permit vehicle?
You will receive an email from VicRoads to your nominated email address advising the outcome of your application.
What will happen to the payment if my application is rejected?
Should your renewal application be rejected, your payment will be refunded (a cheque for the refund amount will be mailed to your address) and you will be advised via your nominated email address.
How do I get my application endorsed during the coronavirus pandemic?
We have received lots of questions from customers who are unable to travel to their club to have the renewal form endorsed due to coronavirus restrictions. The best option is to print your completed form and then email to the club for their signature of the authorised officer, ask them to send it back via email and then submit the returned form online.
Also consider the use of the Club endorsement form (details below).
What is a Club Endorsement Form? When should I use this?
The Club permit endorsement form [PDF 55 Kb] provides an alternative method to endorse the club permit renewal application and is to be used by the authorised officer of the club to confirm that the member requesting the renewal is a financial member of the club and the vehicle for which the renewal is sought is registered to the club. This form has been developed specifically to assist clubs to endorse a renewal request with minimal to zero contact during the pandemic and make it easier for customers in regional areas in the future.
Should the club sign both the club permit renewal and the endorsement form?
No. As mentioned above, use of a Club permit endorsement form [PDF 55 Kb] is an alternative method to endorsing a renewal application. As such, the club can choose to sign either of these forms to endorse the request for renewal by the permit holder.
Where the Club chooses to use the Club permit endorsement form [PDF 55 Kb] instead of signing the applicant’s renewal form, the applicant must attach both the forms – the renewal form completed and signed by the applicant and the endorsement form signed and completed by the club.
Who should complete the club permit endorsement form?
The authorised officer of the club must fill in the vehicle details based on the information held by the club and confirm the permit holder is a financial member of the club. Authorised officers include the club president, treasurer, secretary or permit scheme officer.
Note: The signature field is a non-editable field as VicRoads requires the original written signature of the authorised officer to verify the application and validate the signature against records.
Can the club choose not to use the club endorsement form?
Yes. The club can request the permit holder to forward the club permit renewal form to sign and endorse the permit renewal application.
What is the additional ‘model’ field in the endorsement form?
VicRoads currently does not record the model details of the vehicle on its club permit database. As such this field can be left blank while completing the Club Endorsement form.
Should the completed form be scanned and emailed to the applicant?
The completed Club permit endorsement form [PDF 55 Kb] can be forwarded by the authorised officer as a photo or a scanned pdf to the club member as the online system will accept both as suitable formats.